File Smarter, Not Harder: Start the Year with OutSolve

HR faces similar challenges every January, whether it’s a sudden rush of deadlines, new regulations to understand, updating labor law posters, or completing follow-up actions from the previous year.   

This is where OutSolve comes in. We are your compliance-as-a-service partner, a team that helps you manage compliance requirements meet deadlines, and take items off your plate, all while helping to mitigate risk. This opens up more time for your team to strategically plan for the year ahead. 

Instead of scrambling through stacks of forms, spreadsheets, and endless emails, you can start the year confident that your compliance systems are solid, centralized, and managed by experts. 

Here's What You'll Learn

Why “File Smarter, Not Harder” Matters in 2026 

HR compliance in 2026 is growing in complexity. New pay transparency laws, stricter I-9 enforcement, updated state labor law posters, and updated reporting requirements all pile onto an already high, demanding workload.  

Relying on manual in-house processes for all of this can be risky. Human error can increase when HR is pressed for time, juggles multiple spreadsheets or outdated templates, and tries to manage HR needs for their entire workforce. One missed deadline or inaccurate report can trigger fines, audits, or internal headaches that can last for months. 

Outsourcing compliance helps ease your workload and also creates a safety net. With OutSolve, HR teams can reduce errors, avoid penalties, and have more time to focus on strategic priorities like talent retention, seamless onboarding, and workforce planning. 

OutSolve’s Suite of Compliance Services 

OutSolve offers a broad range of compliance services to help you with the most time consuming and high-risk HR tasks and initiatives. Let’s outline some of OutSolve's key services that can support in many aspects of compliance: 

1. I-9 Management & Remote Verification

Form I-9 compliance has been growing in importance as the Trump administration has increased its focus on immigration enforcement. I-9 errors are common and come with a hefty monetary penalty if you get it wrong.  With decentralized offices, remote employees, and increased ICE enforcement, verifying documents can be a challenge.   

This is an area where OutSolve can help. Our I-9 management solution includes: 

• Remote, mobile-friendly Section 2 verification 
• Trained I-9 authorized representatives  
• E-Verify case creation and tentative nonconfirmation (TNC) escalation 
• Digital storage with audit-ready support 
• Centralized workflows that minimize mistakes 

New year advantage: Imagine starting January knowing every I-9 is accurate, complete, and stored in a system that keeps audit risk low. No more last minute document searches or rushed, panicked follow-ups should you receive a Notice of Inspection (NOI). 

HR Tip: Many HR teams put off reviewing and auditing their Form I-9s.  Building annual or bi-annual internal audits can show a good faith effort to ICE and cut down fines in the event of an audit. 

2. Pay Equity Analysis

Pay transparency and pay equity are two other major areas of compliance. New transparency laws are popping up all over the United States and require proactive attention. Running behind or ignoring this can lead to employee morale issues, penalties, and even reputational damage. Here’s how OutSolve can help you with compensation solutions: 

OutSolve’s solutions include: 

• Statistical analysis of pay practices 
• Regression modeling to identify inequities 
• Roadmaps for corrective pay adjustments 

New Year Advantage: HR teams can close pay gaps before state reporting cycles begin or a major hiring push starts. This proactive approach helps your company stay fair, competitive, and legally compliant. 

HR IRL (In Real Life): Picture an HR manager in California reviewing their compensation data in June and realizing they missed equity adjustments before the annual reporting deadline. That stress, and potential liability, can be avoided entirely by starting the year with a clear pay equity strategy.

3. Compensation Benchmarking & Strategy

You already know that recruiting and retaining talent often depends on competitive pay structures but collecting and analyzing market data is specialized and can take up quite a bit of your time. This is yet another area where OutSolve can assist.  

OutSolve’s solutions include: 

• Salary survey benchmarking 
• Pay structure development 
• Creation of a compensation philosophy aligned with company goals 

New Year Advantage: HR teams can confidently plan budgets, align salaries with the market, and provide transparent guidance to managers about pay decisions. 

4. Federal Contractor Requirements

There is no shortage of reporting requirements and compliance must haves for federal contractors. Complex obligations like EEO-1, VETS-4212, DEI certifications, and Section 503/VEVRAA reporting all remain required. OutSolve offers solutions in these areas as well. 

OutSolve’s solutions include: 

• Complete preparation and filing of reports 
• Accurate data transformation from internal systems 
• Audit support and risk mitigation 

New Year Advantage: Transferring these tasks to experts reduces the headache of juggling forms and deadlines, freeing you to focus on more strategic work. 

HR IRL: An HR team might spend weeks crunching numbers for an EEO-1 report, only to discover inconsistencies on submission day. With OutSolve, the same work is handled efficiently, accurately, and timely, ensuring your submission is handled compliantly.

5. Labor Law Poster Management

State poster updates can seem minor, but missing even one update can result in fines and non-compliance. Remote teams and multi-location companies make this even trickier to manage. Partner with OutSolve to help you with this as well.  

OutSolve’s Labor Law Poster compliance solutions include: 

• Automatic poster replacement subscriptions 
• Digital solutions for remote workers 
• Multi-location compliance tracking by experts

New Year Advantage: Every office, and every remote employee, is covered without you having to initiate any of the legwork. OutSolve’s Labor Law Center monitors poster updates and automatically ships replacement posters when needed.  

Why Outsourcing HR Compliance Saves Time and Cuts Risk 

There are many benefits of outsourcing compliance that go beyond convenience, including: 

• Reduced risk: Experts monitor laws, so your HR team doesn’t have to. 
• Fewer errors: Centralized, automated systems minimize mistakes. 
• Time savings: You can spend more time on people, culture, and strategy. 
• Scalability: Systems grow with your company without additional challenges. 
• Consistency: Policies and filings are standardized across all locations. 

Think about how many late nights could be avoided at the beginning of each year if all your compliance work was centralized and managed by a specialized compliance partner. 

Why OutSolve? The Compliance-as-a-Service Advantage 

OutSolve stands out because they combine deep expertise with real human support. Highlights include: 

• 25+ years of experience in federal contractor compliance, compensation, I-9s, and more 
• High accuracy, fast reporting, and proven audit success 
• “People plus technology” approach, superior to software-only solutions 
• White-glove service with real consultants available for questions 

OutSolve doesn’t just provide software or technology, we partner with you and your HR teams, offering guidance and oversight to help ensure every task is done accurately and timely.  

Start the Year Confident 

You should not enter another year overwhelmed or understaffed. With OutSolve's compliance-as-a-service model, you can file smarter, not harder. You can also stay compliant with new laws and reporting requirements, and have more time to focus on strategic initiatives instead of administrative and busy work.  

Scheduling a compliance consultation early in the year makes for a smooth, organized 2026. Start with the right systems, processes, and experts by your side. Contact us today for a consultation to discuss how OutSolve can start partnering with you today!