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California Pay Data Reporting Portal Now Open

Picture of Bryan Ishmael Bryan Ishmael : Feb 2, 2026 9:00:00 AM

Featured California Pay Reporting California Employers

California Pay Data Reporting Portal Now Open

The California Pay Data Reporting portal is now open and you have until Wednesday, May 13, 2026 to file.

Private employers with 100 or more payroll employees or 100 or more employees hired through labor contractors with at least one employee in California, are required to submit these reports.   

This report must be submitted to the Civil Rights Department (CRD) and consists of the following information related to each employee: 

Employee demographics
Establishment and remote workers
Job Categories
Pay Information
Hours Worked
Mean and Median Hourly Rates
Weeks Worked
Exemption Status
Employment Type

What is the California Pay Data Report? 

In 2020, The California Legislature passed Senate Bill 973, requiring employers with 100 or more employees to submit a report to the CRD that includes pay information broken down by establishment, job category, pay band, race/ethnicity and sex. Following the passage of SB 973, data confirmed that the gender pay gap persisted in California, resulting in significant wage losses for women. With SB 973 mandating pay reports annually, the legislature wanted to encourage employers to perform self-assessments for pay disparities, and in turn, encourage employers to voluntarily comply with equal pay and anti-discrimination laws. 

In 2022, Senate Bill 1162 was passed to enhance the California Pay data reporting system by adding more reporting requirements for private employers within California. The new bill requires private employers with 100 or more employees hired through labor contractors within the prior calendar year to file a separate Labor Contractor Pay Report. Additionally, Payroll Employee Reports and Labor Contractor Reports must now include the mean and median hourly rate of employee groupings.  

On October 13, 2025, additional measures were passed regarding data storage, penalties, and job classifications.

Effective January 1, 2026, employers must store the demographic data required for this report separate from any employee personnel files. Additionally, penalties for non-compliance, or failure to file the report, are now mandatory when requested by the CRD.

There are 3 new data requirements for this filing cycle where companies will need to report; Total Weeks Worked, Exemption Status and Employment Type.

Effective January 1, 2027, employers will be required to use the 23 job categories from the Standard Occupational Classification (SOC) system. This is different than the 10 current EEO-1 job categories required now. We recommend employers start to migrate their job categories from the current 10 to the required 23 as soon as possible. The migration will eliminate any issues when it comes time to file your 2026 reports in 2027.

Prior Implemented Changes Remain in Effect

Prior implemented changes still remain in effect such as: 

Employers must report if employees worked remotely during the Snapshot Period. 
Reporting “unknown” race/ethnicity or sex is no longer permitted for Labor Contract Employee Reports. 
Employers with 100 or more labor contract workers must file a separate Labor Contractor Employee Report. 
Submissions must include mean and median hourly rates by establishment, job category, pay band, race / ethnicity, and sex. 
Employers can only report on employees who live or work in California or are assigned to an establishment in California.
Employers must submit the report on the updated, required template. Reports submitted on old templates will be rejected.
Middle Eastern or North African (MENA) has been added as a new race/ethnicity category for this report following the publication of the Office of Management and Budget’s (OMB) revisions to the Statistical Policy Direction No. 15 on race and ethnicity data standards.

How Do Employers Submit this Report?

Employers in California have two options for preparing and submitting these reports: 

Outsource Reporting Requirements: Employers can outsource the preparation and filing of this report to companies like OutSolve. Our experts take your data and accurately complete and submit this report, ensuring everything follows state regulations.  
Internal Filing: Employers can also complete and file this report internally. To do so, they must visit the California Pay Data Reporting Portal, create a log-in, download and complete the 2025 template, and complete the certification process.

What The California Pay Data Report Means for your Organization

It is important for California employers to file accurate and timely reports. Let OutSolve do this work for you. We know the nuances of preparing and filing this report, and our consultants will ensure error-free report submissions.  

For more information on the California Pay Data Reporting process, check out these Frequently Asked Questions. 

Click here to get help with preparing and filing your California Pay Data Report.

Bryan Ishmael

Bryan has a Bachelor of Science degree in Business Administration from The Citadel Military College of South Carolina. Bryan has over 11 years of experience in the HR Compliance field and has worked for OutSolve since 2022. As a Senior Consultant, Bryan develops anti-discrimination plans and consults his clients on Federal, EEO and State reporting regulations.