Employers Started Receiving EEO-1 Component 1 Letters to Prepare for the 2019 and 2020 Filing

The 2019 and 2020 EEO-1 Component 1 data collection will open April 26, 2021

EEOC has started informing employers that the 2019 and 2020 EEO-1 Component 1 data collection will open on April 26, 2021. The letter provides a link to the portal, instructions, the company ID and passcode.   Each employer will create a new user account(s) to access the online filing system using the assigned company ID and passcode.

Initial submission of EEO-1 data on the April 26 date will be limited to online completion of the EEO-1 forms. The EEOC is projecting a starting date sometime in May for those who wish to upload a datafile. The deadline for submitting the 2019 and 2020 EEO-1 Component 1 data is Monday, July 19, 2021. Employers are asked to contact the Filer Support Team if the company contact has changed, they have been involved in a merger, acquisition or spinoff that occurred between January 2019 and December 2020 or are no longer managed by a PEO.

For the 2019 data collection, the data reported must be from one pay period during the fourth quarter (October, November or December) of calendar year 2019. For the 2020 data collection, the data reported must be from one pay period during the fourth quarter of calendar year 2020.

The support page includes the following:

• Fact Sheets
• FAQs
• User’s Guides
• Instruction Booklet

For further assistance, contact the Filer Support Team by email at filersupport@eeocdata.org or by calling toll-free 1-855-EEOC-035 (1-855-336-2035).

OutSolve's Take

The submission process contains a number of checks to ensure internal consistency of the data, but clients should be certain of its accuracy as well. The EEOC is prohibited by law from making the data available under the Freedom of Information Act (FOIA), but they do share data from reports that indicate that it’s from a Federal contractor with 50 or more employees, and a contract for $50,000 or more. That information is subject to disclosure under the FOIA.

In addition, the OFCCP relies on EEO-1 data in developing its audit selection database, including identification of establishments, and review of employment trends over a three-year period. This is a new portal, and it’s not yet clear how the data submission process may be different from previous years.

This year’s submission includes both the 2019 and 2020 EEO-1 reports. OutSolve’s team is available to assist employers by eliminating the burden in preparing, uploading, and ensuring a successful and compliant submission.