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Attention Illinois Employers: Equal Pay Registration Certificate Due March 24

Picture of Debra Milstein Gardner Debra Milstein Gardner : Mar 13, 2024 11:45:00 AM

Pay Data Reporting

Attention Illinois Employers: Equal Pay Registration Certificate Due March 24

Illinois employers, mark your calendars! The clock is ticking for businesses with 100 or more employees in Illinois as of December 31, 2023, who are required to file an annual Employer Information Report EEO-1 with the U.S. Equal Employment Opportunity Commission (EEOC). By March 24, 2024 these employers must obtain an Equal Pay Registration Certificate (EPRC) to ensure compliance with state regulations.

Deadline Details and Key Points:

Who Needs to Act: Private businesses meeting the employee count threshold in Illinois must secure an EPRC by the specified deadline.

Counting Employees: Employers should include both physically present and fully remote employees reporting to management in Illinois in their employee count.

Submission Requirements: Alongside the pay data template, employers must submit a compliance statement signed by an officer or executive. The registration fee is $150.

Application Process: Employers must create an Illinois Public ID Account to access the online portal for submitting application materials. If no due date has been provided by the Illinois Department of Labor (IDOL), the application must be filed by March 23, 2024.

Pay Analyses: Employers must certify that the compensation for female and minority employees is not consistently below that of male and non-minority employees within each EEO-1 job category. Conducting a comprehensive pay equity analysis can help meet this requirement and provide additional organizational benefits.

Action Items:

1. Register on the EPRC Portal promptly if you have not already.
2. Submit the required information by March 23 if no prior submission has been made.
3. Review pay by EEO-1 category for Illinois-based employees.
4. Read more about OutSolve's Pay Data Reporting support.
5. Contact OutSolve to conduct a privileged companywide pay equity analysis to ensure compliance with all provisions.

Debra Milstein Gardner

Debra Milstein Gardner has worked in the Equal Employment Opportunity (EEO) and Affirmative Action (AA) space for the past 43 years while working in the public and private sectors in various human resources compliance roles. She began her career working for the Equal Employment Opportunity Commission and then went to the Marriott Corporation for nine years working in EEO, Affirmative Action and field human resource roles. In 1990, Debra founded Workplace Dynamics LLC providing EEO, AA, and DEI consulting services to government contractors. In 2016, Debra sold the affirmative action portion of Workplace Dynamics to OutSolve LLC and works part-time as a Market Analyst. Debra is a sports fanatic, routing for the Baltimore Ravens and all Virginia Tech Hokie teams. She loves to hike and boat in her mountain and lake community of Lake Lure, NC.