outRageous HR: I-9 Authorized Reps: Choose Wisely or Pay the Price

Spoiler alert: Just because your new hire's neighbor can verify and sign Section 2 of the Form I-9, doesn’t mean they should. 

In the latest episode of outRageous HR, compliance pros take on one of the most important aspects of Form I-9 compliance: the I-9 Authorized Representative. Host Catherine Bourdreaux is joined by I-9 expert Desiree Throckmorton to clarify who can serve as an I-9 authorized rep, what they’re allowed to do, and why getting this right the first time matters more than ever. 

In this episode titled I-9 Authorized Reps: Choose Wisely or Pay the Price, Desiree and Catherine cover: 

• What an I-9 Authorized Representative is and why the employer bears the compliance risk for their actions 
• What your rep is authorized to do and the consequences of hiring someone untrained 
• Real-world cautionary tales—including a rep who charged an employee $25 to sign the form 
• The 2023 regulatory shift that now permits remote I-9 verification via video and what rules apply 
• Why “just having someone there” isn’t enough, even if it only takes six minutes to complete Section 2 
• The importance of consistency and following a documented process 

How OutSolve Can Help

Need help navigating remote I-9 compliance? Whether you’re unsure who can act as an authorized rep or want a vetted, trained solution for remote hires, OutSolve’s I-9 services are built for today’s hybrid workforce. 

OutSolve’s I-9 employment verification solution offers: 

• Trained I-9 authorized representatives 
• Remote-friendly, video-based Section 2 verification 
• A consistent, compliant process for every new hire 
• Digital storage and document retention 

Don’t let your I-9 process fall apart over a technicality. Let OutSolve handle the risk, so you can focus on hiring the right people.