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2025 VETS-4212 Filing Now Open: Are You Prepared?

Picture of Debra Milstein Gardner Debra Milstein Gardner : Aug 12, 2025 9:45:00 AM

VETS-4212

The 2025 VETS-4212 reporting platform has officially opened as of August 1, 2025, with a filing deadline of September 30, 2025. While this annual reporting requirement may not generate the same buzz as EEO-1 reports, it remains a crucial compliance step for federal contractors and subcontractors.

Who Must File VETS-4212 Reports

If your company holds a federal contract or subcontract worth $150,000 or more, regardless of the number of employees, you are required to file the VETS-4212 report. The obligation extends to banks, financial institutions, and other private sector entities insured by the Federal Deposit Insurance Corporation (FDIC) if a single contract meets the $150,000 threshold.

What Data Is Required

The VETS-4212 form, which has remained consistent in recent years, is split into two data sections:

Employee Data: Column A requires the total number of protected veterans employed in each of the ten EEO-1 occupational categories, while Column B lists the total number of employees in each category.

Hiring Data: Columns C and D record hiring activity over the past twelve months, including the total number of protected veterans hired and the total number of hires.

Data from your 2024 EEO-1 report may be used for the 2025 VETS-4212 report if the data was taken from the last full pay period in 2024. The Department of Labor (DOL) allows for flexibility in the chosen ending date, if it corresponds with the final full pay period of the year.

Download our VETS-4212 Checklist for helpful tips on compiling your data and getting the report submitted.

OutSolve's Take

Unlike EEO-1 reports, the VETS-4212 filing process does not include automated email reminders or updates. Contractors are responsible for keeping track of deadlines and ensuring timely submission. With the September 30, 2025 deadline approaching, it's important to begin your filing preparations now.

While contractors aren't fined for failing to file the annual VETS-4212 report, they may face other consequences, such as contract limitations and compliance evaluations. Contracting officers can't award or change federal contracts to companies that didn't file the previous year's VETS-4212 report. The agency with the existing contract may also be banned making future contracts with the non-compliant contractor. Contact us if you need help determining your filing requirements.

Debra Milstein Gardner

Debra Milstein Gardner has worked in the Equal Employment Opportunity (EEO) and Affirmative Action (AA) space for the past 43 years while working in the public and private sectors in various human resources compliance roles. She began her career working for the Equal Employment Opportunity Commission and then went to the Marriott Corporation for nine years working in EEO, Affirmative Action and field human resource roles. In 1990, Debra founded Workplace Dynamics LLC providing EEO, AA, and DEI consulting services to government contractors. In 2016, Debra sold the affirmative action portion of Workplace Dynamics to OutSolve LLC and works part-time as a Market Analyst. Debra is a sports fanatic, routing for the Baltimore Ravens and all Virginia Tech Hokie teams. She loves to hike and boat in her mountain and lake community of Lake Lure, NC.